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[STAR-2801] Adjust information about budget update workflows

Tim Krones requested to merge adjust-budget-update-workflows into master

Documents new workflows enabled by BB-6629 in the handbook, adjusting existing information as necessary.

In terms of process refinements, the division of responsibilities between the administrative specialist and sustainability managers changes as follows:

  • The administrative specialist is now responsible for setting budgets for fixed-price accounts (including maintenance).
  • Sustainability managers remain responsible for retroactively adjusting monthly budgets for fixed-price accounts (excluding maintenance) to match actuals (as necessary).
  • The administrative specialist is now responsible for updating budgets for fixed-price accounts with recurring monthly budgets. This is necessary if the number of hours invoiced per month changes.
  • The administrative specialist is now responsible for retroactively adjusting automatically-generated budgets for regular accounts (i.e., billable accounts that aren't bound to a fixed budget). This is necessary if the number of hours invoiced for a specific month ends up differing from the number of hours logged over the course of that month.

Also fixes some typos, adds a missing link, and removes some outdated content.

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  • Read over diff and check out rendered changes here.

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Edited by Tim Krones

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