Use of Travel, Conference and Fun budget
This issue is to inform, generate ideas and have a discussion around how to best leverage the budget available for travel, conference and fun activities.
See this issue for details on the available budget.
In a nutshell, we have:
- $1000 USD per person for conference/meetup travel (hotel, flight/transportation) expenses
- May be used individually (i.e travelling alone)
- May be combined with additional Growth and Development budget to cover conference registration costs
- $500 USD per person for "Fun" group activities (activity fees, tickets, food etc.)
- Maybe be used when meeting with other people. (Groups of two or more, not individual fun)
- Group participants do not need to belong to the same team (you may join other groups or events in your area and use this budget for that)
Other things to consider:
- These budgets are "use it or lose it" for Q3.
- Likely we will have similar ones for Q4 but not confirmed yet
- The budgets cannot be combined from an accounting perspective (i.e. use Fun $ for travel or vice-versa)
- Budgets can be used at the same event, provided you follow all guidelines.
- The Fun budget can be split across multiple events (i.e. some of it can be used for a get together and some for a virtual event)
Here are my initial thoughts before opening up for discussion:
- I really would have hoped to get the team together this year. And we can still explore that. However, the timeline and the budget are a constraint right now. I feel we may not have enough time to coordinate a full team get-together between now and end of July, nor the budget will allow for people to travel the distances and the length of stay that would make it worth while.
- Based on that it might make more sense to explore regional get togethers around a conference. Or you can choose to use the budget to travel individually to a conference or meet-up of your choosing.
Please go ahead and start new threads here on ideas around:
- Any conferences you know in your area (or within budget reach) that you would like to attend individually
- Ideas for how we may form regional groups and organize get-together around a meet-up or conference event in that region
- Any ideas for how to use the "Fun" budget for virtual group events
Looking forward to hearing your thoughts about it.