Simplify meeting agenda and clean up process

Why is this change being made?

I feel that we're having gaps in our process of the acquisition team. The current page does not reflect reality and I'd like to change that and introduce more process to encourage us to be more structured.

Does this MR meet the acceptance criteria?

Conformity

• Added description to this MR explaining the reasons for the proposed change, per say-why-not-just-what