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Expenses page: Clarify that pre-approval is required for both monthly coworking memberships AND more than 5 day-passes

Rebecca Spainhower requested to merge rspainhower-master-patch-94574 into master

Why is this change being made?

The current expenses page says:

If more than 5 days are booked in the month, then Manager and Finance approval (via email to expenses@gitlab.com ) is required and needs to be obtained prior to submission of expenses.

This phrasing makes it seem that you only need pre-approval if you are using the day-pass policy and are booking "more than 5 days...in the month". When I tried to submit for a monthly membership, the expense was rejected saying that this sentence also applies to monthly memberships. This is very unclear in the current wording.

This MR updates the wording to be clear that the pre-approval is required for BOTH monthly memberships AND > 5 day passes.

Author and Reviewer Checklist

Please verify the check list and ensure to tick them off before the MR is merged.

  • Provided a concise title for this Merge Request (MR)
  • Added a description to this MR explaining the reasons for the proposed change, per say why, not just what
    • Copy/paste the Slack conversation to document it for later, or upload screenshots. Verify that no confidential data is added, and the content is SAFE
  • Assign reviewers for this MR to the correct Directly Responsible Individual/s (DRI)
    • If the DRI for the page/s being updated isn’t immediately clear, then assign it to one of the people listed in the Maintained by section on the page being edited
    • If your manager does not have merge rights, please ask someone to merge it AFTER it has been approved by your manager in #mr-buddies
    • The when to get approval handbook section explains the workflow in more detail
  • For transparency, share this MR with the audience that will be impacted.
    • Team: For changes that affect your direct team, share in your group Slack channel
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