Our monthly CoreMeeting. Discussing main issues like the bookkeeping.
Exceptionally not on the first Saturday of the month because Bytenight.
# Notes
w, betz, aska @hs,
nino, ptr, zoobab more or less remotely
## rent for month december issue
we got payment reminder from landlord (entrakt) for december -- we paid for january;
gerd gave oral ok to start paying from january, but apparently this never got taken in account at their end
we already payed (aska)
gerd points us to 'accounting@entrakt.be' > catch 22 because their accounting isn't aware of the oral agreement
end of november 2018 the oral agreement was made | the contract says 1 december though
Actionplan:
- get written confirmation of the oral agreement (e.g. email)
- forward it to bookkeeping accounting@entrakt.be
every Friday afternoon there's a sort of centralised complaining point with entrakt at the climbing wall place = at the other wing (entrance through the skatepark entrance Industrielaan, or though the elevator hall none obvious way thingie)
betz follows up?
## warranty rue manchester
w will ask sarah (brussels gewest) -- as soon as paperwork is ready she'll reach out (last communication mid januari)
normally they have 3 months - should be end of march latest
## kbc account
w would take this (whole board to go to kbc)
writing a letter (recommande) but first get the form
mail sent to bankswitching@kbc.be
making an appointment at kbc bxl city-center 12th of february 2019 in the evening 19th of february 2019
## membership fee
tom didn't have time to make a draft, postponed
membership fee is 15 -- you're invited to pay more 25eur if you can (we need around 20eur pp to break even)
Current monthly membership income (january 2019): 605€
Current rent amount: 662,36 €
--> 57,36 € to go for membership to cover 100% of the rent!
## rodents
- 2 catches so far
- are they connected to the network ? Not yet (SOON)
- https://www.youtube.com/watch?v=_mej5wS7viw
## bookkeeping overview
- http://hsbxl.be/books > not active yet
- Balance on 2019-01-01: 5527.5700 €
- Balance on 2019-02-09: 4003.1200 €
- coming costs:
- feb rent 662,36 €
- heating ? 1-2 bags p day > 5eur per day - 150 per month
- warranty citygate (if the question arrises) 2 months of rent
- is a mess : lovibond (we asked for a pallet, reminder after 2 weeks, then betz rushed for delivery -- and delivery got delayed last minute >> not serious)
- drinkcenter in leuven ? job buys there; w has contact -- https://www.bierenwijnhuis.be/frisdranken/123-club-mate-6x50cl.html
- dorstloescher aachen ? last time they didnt want to deliver because of 'import issues'
- group-buy with kolab, climbing wall e.a. ?
## interactions with landlord
- last monday 4th feb around noon gerd was in space with some electrician, without anyone present; he notified s ok
- elec is fixed
- we have decent earth wire connection now
- still issue with chained differentiels > can break serially and we don't have access to the one on the first floor
- hsbxl gives support for wifi ? important that the board communicates in unison to the landlord (both on support for wifi; camera; unexpected bills etc.)
- requests in this sense : standard answer is ' we'll discuss it in the meeting' > further contact: w's phone
- there are camera's at each entrance
- w is going to install some extra camera's and will indicate them clearly
- should perhaps think about legal aspects
- leverage for better elec > if power goes down the camera footage might get lost
- w has a UPS, strategy undefined
## burned pellets bin needs to be metal or ceramik
- florist shops ?
- bend some metal shelf ?
- 13 eur on bol.com
## date next coremeeting
- 1st saturday of march >> Saturday 2nd of march 2019
- make a habit of reminding members before next coremeeting
