Rejection Note
Rejection in Note (RIN): When a customer returns goods this is prepared. Usually the customer would send his Rejection Note which would contain all the details, but all the same this is prepared. Three scenarios are possible.
- Goods are delivered but Sales Invoice is not prepared.
- Sale Invoice is prepared but Delivery Out Note is not prepared.
- Delivery Out Note and Sale Invoice, both, are prepared. The contents of the RIN would be
- Sales Invoice No. and its date.
- Delivery Out Note No and its date. Both these fields cannot be blank. Any one may be blank. When either of these two is entered, a new screen will open and the software will display its(Sale Invoice or Delivery Out Note) date, and the customer name. In a table, it will serially display Sr. No., the name of the items delivered and quantities delivered. This table will also have one more column. Its title will be Quantity Rejected. The user will enter the quantity rejected against the item. For any item, the value of quantity rejected can be zero but cannot be less than zero. This quantity cannot be greater than the quantity delivered. This screen will also have two more field, these will be Sales Return Note No. and its date. These fields will be filled when the Sales Return Note is prepared. It is expected that Godown In Charge will prepare RIN and Operator will prepare Sales Return Note. Therefore RIN should be accessible to Operator. One more field that will be displayed when a Delivery Out Note No is entered, it is the "Delivery Type". Because in case the Delivery Type is Sample, On approval or Free Replacement then no Sales Return Voucher will be entered.