Update to "Outside Work" Section

Why is this change being made? A new reference form check process has been implemented, some of the questions require action from the CES team. The current steps were vague, this MR provides clarity to what steps need to be taken by CES.

Author Checklist

• Provided a concise title for this Merge Request (MR)
• Added a description to this MR explaining the reasons for the proposed change, per say why, not just what
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