Commit 4d904934 authored by Ernst van Nierop's avatar Ernst van Nierop

Merge branch 'am-sop-update' into 'master'

Updating buddy selection process

I will also make the changes to the master checklist


cc @Vatalidis @sashab @jparrow

See merge request !3793
parents 8baa1a76 586e911c
Pipeline #5237269 passed with stages
in 8 minutes and 9 seconds
......@@ -37,9 +37,9 @@ The topics are ordered by priority in which they need to be tackled, and the mai
### BEFORE STARTING AT GITLAB
1. [ ] People Ops (Recruiter): Once the contract is signed, as soon as possible, create issue called 'Onboarding (NAME), starting (DATE), as (ROLE)' in [organization](https://dev.gitlab.org/gitlab/organization/issues) with relevant lines of the master checklist, paste the private email address of the hire in there and /cc @brittany, @nvatalidis, and @sasha.
1. [ ] Hiring manager is (FILL IN WITH @ HANDLE), buddy is (FILL IN WITH @HANDLE (Nominate someone preferably in similar timezone but different functional group)), and People Ops is tackled by (FILL IN WITH @ HANDLE).
1. [ ] Hiring manager is (FILL IN WITH @ HANDLE), buddy is (FILL IN WITH @HANDLE (Nominate someone preferably in similar timezone but different functional group, try to pair engineering and non-engineering if possible)), and People Ops is tackled by (FILL IN WITH @ HANDLE).
1. [ ] People Ops (Recruiter): Send an email to the chosen buddy letting them know that they have been chosen and include a link to the onboarding issue.
1. [ ] Buddy: Schedule video call for first day to introduce yourself, and make sure they know that if they have questions, they can come to you. But your main job as a buddy will be to direct them to the right parts of the handbook, and/or encourage them to ask their questions of the wider group on chat, etc.
1. [ ] Buddy: Schedule video call for first day to introduce yourself, and make sure they know that if they have questions, they can come to you. Check with the new team member if they will need help setting up their SSH key and installing a Shell ready for using Git locally. You may need to setup an additional meeting for this step. But your main job as a buddy will be to direct them to the right parts of the handbook, and/or encourage them to ask their questions of the wider group on chat, etc.
1. [ ] Google account
1. [ ] People Ops (Recruiter): [create Google account](https://admin.google.com/gitlab.com/AdminHome?pli=1&fral=1#UserList:org=49bxu3w3zb11yx), `firstname[at]gitlab.com` or `initial(s)[at]gitlab.com`, email instructions to private email address, comment with private email below this issue.
1. [ ] People Ops (Recruiter): Add new Google user to ['New Users' group](https://admin.google.com/gitlab.com/AdminHome?groupId=new-users@gitlab.com&chromeless=1#OGX:Group) to disable 2FA for them
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......@@ -150,7 +150,7 @@ If Google Sheets or Docs are mentioned, these will be shared with you on Google
#### Onboarding
- **Select a Buddy**
In the "Buddy Spreadsheet" google sheet, select a buddy for the new team member that is in the same timezone, but a different functional group. Also, add the new team member to the sheet so they can also be a buddy one day!
In the "Buddy Spreadsheet" google sheet, select a buddy for the new team member that is in the same timezone, but a different functional group. Try to pair a technical team member with a non-technical team member and vice versa. Also, add the new team member to the sheet so they can also be a buddy one day!
- **Google Account**
Log on to the Google Admin console. Verify that the email that you have chosen for the new team member is not conflicting with a current account or team member's name. Select Users. Click the + sign to add a new user. Once you have created the handle, send an email to the new team member's personal email. Lastly, add the new team member to the New User's group under the Groups tab.
- **Add team member to availability calendar**
......@@ -194,7 +194,7 @@ To celebrate a new team member joining our team, send an email with $50 swag cre
Go BambooHR and enter the info needed for the Business Cards. This is found by clicking on More, then selecting Business Cards. Select Update Business Card Requests and fill out all the pertinent fields.
Log in with your specific credentials to [MOO](https://www.moo.com/m4b/account/login). Select Create New Packs. Create a blank pack, then go to GitLab packs and select the newly created default. Edit the Title to be the team member's name. Click on the preview to edit the name, job title, email, phone number, twitter handle, and location. Once you have made sure all of the information is correct on the business card you can select how many cards you would like to order (standard is 50) and add the cards to the cart. When you are checking out, update which shipping center you would like the cards sent from at the top right by selecting the proper flag. Enter in the team member's shipping address. Place the order with the applicable shipping and billing addresses.
- **Add team member to Expensify (only with employees)**<a name="add-expensify"></a>
Login to [Expensify](https://www.expensify.com/signin) and go to "Admin" in the top menu. Select the right policy based upon the entity that employs the new team member. Select "People" in the left menu. Select "Invite" and add the GitLab email. Edit the message to be sent for the employee. Click "invite". If the team member should be added as an admin to be able to also add new team members, update them to a [domain admin](https://docs.expensify.com/advanced-admin-controls/domain-members-and-groups).
Login to [Expensify](https://www.expensify.com/signin) and go to "Admin" in the top menu. Select the right policy based upon the entity that employs the new team member. Select "People" in the left menu. Select "Invite" and add the GitLab email. Edit the message to be sent for the employee. Click "invite". If the team member should be added as an admin to be able to also add new team members, update them to a [domain admin](https://docs.expensify.com/advanced-admin-controls/domain-members-and-groups).
- **Add team member to Beamy**<a name="add-beamy"></a>
Login in to access the settings for the [Beam](https://suitabletech.com/accounts/login/). In the top menu move your cursor over the blue login button. Go to "Manage your beams". Click on "manage" in the lower left corner. Enter the GitLab email and scroll down to find the newly addedd email. Check the box for "Auto connect".
- **Add team member into the Summit info sheets**
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