Commit 8c776c34 authored by Alex Venter's avatar Alex Venter 🐕 Committed by Ash Jones
Browse files

Updating country specific templates for audit labels

parent 420a459b
......@@ -11,9 +11,10 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, update the `Onboarding Audit::` label from `Missing` to `Waiting` with the correct PEA to audit
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......@@ -8,16 +8,17 @@
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
### Prior to Start Date:
1. [ ] People Experience: Open the [Belgium New Hire Form](https://docs.google.com/spreadsheets/d/1DEWQmhs4AVjRJUv_1L2iS8k7Ynl_IxBE/edit#gid=1440831444) in Google Drive. Select `make a copy` and save in the new team members name. Share the form with the team members personal email address as well as `nonuspayroll @gitlab.com`.
1. [ ] People Experience: Email the new team member the [Belgium email](https://gitlab.com/gitlab-com/people-group/people-operations/employment-templates/-/blob/main/email_templates/belgium_email.md) and cc `nonuspayroll @gitlab.com`.
1. [ ] People Connect: Open the [Belgium New Hire Form](https://docs.google.com/spreadsheets/d/1DEWQmhs4AVjRJUv_1L2iS8k7Ynl_IxBE/edit#gid=1440831444) in Google Drive. Select `make a copy` and save in the new team members name. Share the form with the team members personal email address as well as `nonuspayroll @gitlab.com`.
1. [ ] People Connect: Email the new team member the [Belgium email](https://gitlab.com/gitlab-com/people-group/people-operations/employment-templates/-/blob/main/email_templates/belgium_email.md) and cc `nonuspayroll @gitlab.com`.
### After Start Date:
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, update the `Onboarding Audit::` label from `Missing` to `Waiting` tagging the appropriate PEA.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......@@ -24,10 +24,10 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday.
1. [ ] People Experience: Once the legal name in Workday has been checked, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday.
1. [ ] People Connect: Once the legal name in Workday has been checked, complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### For team members in China
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been checked, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Once the Legal Name in Workday has been checked, complete the onboarding audit, then update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......@@ -9,15 +9,15 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Send HR Savvy the following documentation (password protected) in order to process payroll and set up of team member
1. [ ] People Connect: Send HR Savvy the following documentation (password protected) in order to process payroll and set up of team member
- Signed contract
- Copy of passport
- Proof of bank card/details
1. [ ] People Experience: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, add a comment in the onboarding issue tagging the respective People Experience Associate in the onboarding audit rotation. State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Once the team member has completed the Finland - New Employee Information Sheet, download as PDF and save to their Workday Profile.
1. [ ] People Experience: In the team member's onboarding issue, ping the Non-US Payroll team members `@nprecilla` and `@sszepietowska` letting them know that the Payroll form has been completed and in the Payroll Forms folder.
1. [ ] People Connect: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday, then complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
1. [ ] People Connect: Once the team member has completed the Finland - New Employee Information Sheet, download as PDF and save to their Workday Profile.
1. [ ] People Connect: In the team member's onboarding issue, ping the Non-US Payroll team members `@nprecilla` and `@sszepietowska` letting them know that the Payroll form has been completed and in the Payroll Forms folder.
</details>
### For team members in France
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Download the following documents from [Egnyte](https://globalupside.egnyte.com/app/index.do#storage/files/1/Shared/Clients/GU/Gitlab/Onboarding%20Documents) (Global Upside's online portal):
1. [ ] People Connect: Download the following documents from [Egnyte](https://globalupside.egnyte.com/app/index.do#storage/files/1/Shared/Clients/GU/Gitlab/Onboarding%20Documents) (Global Upside's online portal):
- Employee Personal Particulars Form
- Bank Details Form
- Consent form
- Id/social security cert (front & back)
- Bank letter
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Confirm that all required payroll documents have been sent, completed and uploaded to Workday.
1. [ ] People Experience: In the team member's onboarding issue, ping the Non-US Payroll team member `@nprecilla` and `@sszepietowska` letting them know that the Payroll Questionnaire is completed and has been uploaded to Workday.
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, update the `Onboarding Audit::` label from `Missing` to `Waiting` tagging the correct PEA to audit.
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Confirm that all required payroll documents have been sent, completed and uploaded to Workday.
1. [ ] People Connect: In the team member's onboarding issue, ping the Non-US Payroll team member `@nprecilla` and `@sszepietowska` letting them know that the Payroll Questionnaire is completed and has been uploaded to Workday.
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday, then complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......
......@@ -8,13 +8,13 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Open the [GitLab GmbH Employee Payroll Form](https://docs.google.com/spreadsheets/d/1gBVDpk_mk2iGyfcrLEEhfUGtoMzDC3tb/edit#gid=1185395756) in Google Drive. Select `make a copy` and save in the new team members name. Share the form with the team members personal email address as well as `nonuspayroll @gitlab.com`.
1. [ ] People Experience: Email the new team member the [Germany email](https://gitlab.com/gitlab-com/people-group/people-operations/employment-templates/-/blob/main/email_templates/germany_email.md) and cc `nonuspayroll @gitlab.com`.
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, update the `Onboarding Audit::` label from `Missing` to `Waiting` tagging the correct PEA to audit.
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Open the [GitLab GmbH Employee Payroll Form](https://docs.google.com/spreadsheets/d/1gBVDpk_mk2iGyfcrLEEhfUGtoMzDC3tb/edit#gid=1185395756) in Google Drive. Select `make a copy` and save in the new team members name. Share the form with the team members personal email address as well as `nonuspayroll @gitlab.com`.
1. [ ] People Connect: Email the new team member the [Germany email](https://gitlab.com/gitlab-com/people-group/people-operations/employment-templates/-/blob/main/email_templates/germany_email.md) and cc `nonuspayroll @gitlab.com`.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday, then complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......
### For Team Members in Hungary
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday, then complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......@@ -9,10 +9,10 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal name in Workday has been verified, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal name in Workday has been verified, complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### For team members in Ireland
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Once the Legal Name in Workday has been verified, complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......
### For team members in Italy
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been checked, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Once the Legal Name in Workday has been checked, complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.`
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### Before Starting at GitLab - Team Members in Japan
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Two weeks before the team member's start date, send the forms below for them to complete, with the hire date as the effective date, be sure to copy the Non-US Payroll team.
1. [ ] People Connect: Two weeks before the team member's start date, send the forms below for them to complete, with the hire date as the effective date, be sure to copy the Non-US Payroll team.
* [ ] [Employee Registration Form_BDO](https://docs.google.com/spreadsheets/d/1JilpntlWfBpi_7q6Ofz4P2R9EDGeIo8C/edit#gid=1243702652)
- select make a copy and save in team members name. Share with team members personal email address.
* [ ] [Application for (change in) exemption for dependents of employment income earner](https://drive.google.com/drive/u/0/folders/1zQ0aYTeor59dszMfYH4j7D4a3OB8Z9_Q)
- Download and email the form to the team members personal email address to complete.
1. [ ] People Experience: Once the completed documents have been received upload them to Workday.
1. [ ] People Connect: Once the completed documents have been received upload them to Workday.
1. [ ] People Connect: Once the Legal Name in Workday has been checked, complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.`
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......@@ -12,19 +12,18 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Ensure that the team members contract particulars have been captured in Workday you can add this information by navigating to the `Team Members Profile` > `Actions` > `Job Change` > `Add Contract` (job aid pending).
1. [ ] People Connect: Ensure that the team members contract particulars have been captured in Workday you can add this information by navigating to the `Team Members Profile` > `Actions` > `Job Change` > `Add Contract` (job aid pending).
1. **Important:** For a 12-month contract with a March 4, 2019 start date, the end date would be March 3, 2020. Any following contract after this 12-month period would have a start date of March 4, 2020.
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday.
1. [ ] People Experience: Check above to see if team member has completed the Regeling Internet Thus form task. If so, and they email their form and latest bill to `people-exp@gitlab.com`, please forward to HR Savvy Payroll, stating team member name and start date.
1. [ ] People Experience: If this was not done during the offer signing process and the new team member confirms this in a comment in this issue, send the payroll form and wage tax form to HRSavvy along with the contract of employment, copy of the residence permit (if applicable), copy of the debit card, and passport. All forms should be filed in Workday, reach out to HRSavvy to get the forms and file them.
1. [ ] People Experience: If the position is in development or research and involves `writing code to create new software.`, it likely qualifies for [WBSO (R&D tax credit)](https://about.gitlab.com/handbook/people-operations/#wbso-rd-tax-credit-in-the-netherlands); ping the Director of Tax in this issue so that they may review if team member should be added to the [WBSO sheet](https://docs.google.com/spreadsheets/d/1pNprxjsyJA45wGV38zGVyhotKWRJ99iQ8CvRZtz_H8w/edit?ts=5d2c3441#gid=0). Director of Tax will add team member to WBSO sheet if applicable.
1. [ ] People Experience: Once the Legal Name in Workday has been checked, add a comment in the onboarding issue tagging the People Ops Analyst. State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Experience: Ensure that the team member has uploaded their [Certificate of Good Conduct or VOG (Verklaring Omtrent het Gedrag)](https://about.gitlab.com/handbook/people-group/frequent-requests/#netherlands-certificate-of-good-conduct) within thirty days of their start date.
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Check above to see if team member has completed the Regeling Internet Thus form task. If so, and they email their form and latest bill to `people-exp@gitlab.com`, please forward to HR Savvy Payroll, stating team member name and start date.
1. [ ] People Connect: If this was not done during the offer signing process and the new team member confirms this in a comment in this issue, send the payroll form and wage tax form to HRSavvy along with the contract of employment, copy of the residence permit (if applicable), copy of the debit card, and passport. All forms should be filed in Workday, reach out to HRSavvy to get the forms and file them.
1. [ ] People Connect: If the position is in development or research and involves `writing code to create new software.`, it likely qualifies for [WBSO (R&D tax credit)](https://about.gitlab.com/handbook/people-operations/#wbso-rd-tax-credit-in-the-netherlands); ping the Director of Tax in this issue so that they may review if team member should be added to the [WBSO sheet](https://docs.google.com/spreadsheets/d/1pNprxjsyJA45wGV38zGVyhotKWRJ99iQ8CvRZtz_H8w/edit?ts=5d2c3441#gid=0). Director of Tax will add team member to WBSO sheet if applicable.
1. [ ] People Connect: Once the Legal Name in Workday has been checked, complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.`
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
1. [ ] People Connect: Ensure that the team member has uploaded their [Certificate of Good Conduct or VOG (Verklaring Omtrent het Gedrag)](https://about.gitlab.com/handbook/people-group/frequent-requests/#netherlands-certificate-of-good-conduct) within thirty days of their start date.
</details>
......
......@@ -15,10 +15,11 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Verify the new team member's Legal Name on their Photo ID matches the Legal Name entered in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been checked, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### For team members in Nigeria
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### For team members located in Singapore
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Download the following documents from [Egnyte](https://globalupside.egnyte.com/app/index.do#storage/files/1/Shared/Clients/GU/Gitlab/Onboarding%20Documents) (Global Upside's online portal):
1. [ ] People Connect: Download the following documents from [Egnyte](https://globalupside.egnyte.com/app/index.do#storage/files/1/Shared/Clients/GU/Gitlab/Onboarding%20Documents) (Global Upside's online portal):
- Employee Personal Particulars Form
- Bank Details Form
- Consent form
- Id/social security cert (front & back)
- Bank letter
1. [ ] People Experience: Check all required payroll documents have been sent, completed and uploaded to Workday.
1. [ ] People Experience: In the team member's onboarding issue, ping the Non-US Payroll team member `@nprecilla` and `@sszepietowska` letting them know that the Payroll questionnaire is completed and in the Payroll Forms folder.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Check all required payroll documents have been sent, completed and uploaded to Workday.
1. [ ] People Connect: In the team member's onboarding issue, ping the Non-US Payroll team member `@nprecilla` and `@sszepietowska` letting them know that the Payroll questionnaire is completed and in the Payroll Forms folder.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......@@ -7,11 +7,12 @@
</details>
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been checked, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### For team members located in South Korea
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Download the following documents from [Egnyte](https://globalupside.egnyte.com/app/index.do#storage/files/1/Shared/Clients/GU/Gitlab/Onboarding%20Documents) (Global Upside's online portal):
1. [ ] People Connect: Download the following documents from [Egnyte](https://globalupside.egnyte.com/app/index.do#storage/files/1/Shared/Clients/GU/Gitlab/Onboarding%20Documents) (Global Upside's online portal):
- Employee Personal Particulars Form
- Bank Details Form
- Consent form
- Id/social security cert (front & back)
- Bank letter
1. [ ] People Experience: Check all required payroll documents have been sent, completed and uploaded to Workday.
1. [ ] People Experience: In the team member's onboarding issue, ping the Non-US Payroll team member `@nprecilla` and `@sszepietowska` letting them know that the completed Payroll Questionnaire has been uploaded.
1. [ ] People Experience: Once the Legal Name in Workday has been checked, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Check all required payroll documents have been sent, completed and uploaded to Workday.
1. [ ] People Connect: In the team member's onboarding issue, ping the Non-US Payroll team member `@nprecilla` and `@sszepietowska` letting them know that the completed Payroll Questionnaire has been uploaded.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
#### For team members in Spain
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, add a comment in the onboarding issue tagging the appropriate People Experience Associate (based on rotation issue). State that the new team member's profile is "Ready to audit". Comment on Day 1 at the earliest.
1. [ ] People Experience: Update the `Onboarding Audit::` label from `Missing` to `Waiting`
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
### Day 1 - For New Team Members in the UK
<details>
<summary>People Experience</summary>
<summary>People Connect</summary>
**Prior to Start Date**
1. [ ] Confirm that you have submitted the onboarding form in Papaya Global's online portal for the new team member - this needs to be done at least one week before the start date.
1. [ ] People Connect: Confirm that you have submitted the onboarding form in Papaya Global's online portal for the new team member - this needs to be done at least one week before the start date.
**Post Start Date**
1. [ ] People Experience: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Experience: Download the new team member's payroll documents i.e. the P45 and New Starter Checklist as applicable from the Papaya Global [portal](https://gitlab.papayaglobal.com/backoffice/org/1826/dashboard) i.e. click on GitLab UK, search for the team members name and upload them to Workday following the guidelines in the [job aid](https://docs.google.com/document/d/1ao_d_JxvqvZdqxlt4mBoHe1GcAhYT7B6YQoBgDxPdRE/edit).
1. [ ] People Experience: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Experience: Once the Legal Name in Workday has been verified, update the `Onboarding Audit::` label from `Missing` to `Waiting` with the correct PEA to audit
1. [ ] People Connect: Following the guidelines documented in the [job aid](https://docs.google.com/document/d/1fKRau2JJcuHLxsHep4Z6zi6ylTSQxeQ-VsIhPKPITFc/edit) update the team members Probation Period details in Workday.
1. [ ] People Connect: Download the new team member's payroll documents i.e. the P45 and New Starter Checklist as applicable from the Papaya Global [portal](https://gitlab.papayaglobal.com/backoffice/org/1826/dashboard) i.e. click on GitLab UK, search for the team members name and upload them to Workday following the guidelines in the [job aid](https://docs.google.com/document/d/1ao_d_JxvqvZdqxlt4mBoHe1GcAhYT7B6YQoBgDxPdRE/edit).
1. [ ] People Connect: Verify that the new team member's Legal Name on their Photo ID matches the Legal Name entered into Workday.
1. [ ] People Connect: Complete the onboarding audit. Once completed, update the label `Onboarding Audit::` from `Missing` to `Completed`.
- If the new hire is a People team member, update the label from `Missing` to `Waiting:: People Group Hire` and tag `@gl-peopleops` in a comment to complete.
</details>
......
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