@@ -136,8 +136,7 @@ The Staff EBA to the CEO shall ensure that there are separate calendar invites f
1. The Staff EBA to the CEO is the DRI for scheduling the Board meetings
1. The CFO is the DRI for assembling the deck. Four weeks in advance of the Board meeting, the CFO sends the templates for the materials to be created to the E-Group and EBA team.
1. 7 weeks before the Board meeting, the Lead Independent Director will reach out to the Board via email to discuss agenda topics.
1. 6 weeks before the Board meeting, the Lead Independent Director, CEO, and CFO will have a meeting to discuss and finalize the agenda. Once finalized, the CFO will share the agenda with E-Group.
1. 6 weeks before the Board meeting, the CEO will finalize the agenda. Once finalized, the CFO will share the agenda with E-Group.
1. The CFO sends a reminder to the E-Group 3 weeks in advance of the meeting.
1. The E-Group has the complete presentation materials ready 10 business days prior to the meeting. All materials are submitted to the CLO and CFO for review within 48 hours of receipt.
1. Once approved by the CLO and the CFO, the CFO authorizes the Corporate Paralegal to upload the materials into Nasdaq Boardvantage (NBV) and attach them to the corresponding NBV Meeting. All presentations and content should be finalized at this time with no further changes. The Corporate Paralegal is responsible for ensuring parity between the NBV Meeting and calendar invite. The Staff EBA to the CFO is responsible for the sharing settings on all materials. Materials should be shared with the E-Group, the Board (not via the @board alias), Board Observers, and the outside legal firm. Any exceptions must be confirmed by the CLO and relayed to the Corporate Paralegal before shipping. The deadline for the document upload is 2p PT 7 days before the Board meeting.
@@ -155,17 +154,18 @@ The Staff EBA to the CEO shall ensure that there are separate calendar invites f
This section is updated after every Board Meeting by the Staff EBA to the CFO for the next Board Meeting.
1. Meeting is scheduled for 2025-12-11.
1. 2025-10-30 (TBC) - The CEO and CFO finalize the agenda. [At least 6 weeks before BoD Meeting]
1. 2025-11-14 - The CFO adds another reminder to the E-Group. [A week before pencils down]
1. 2025-11-21 - The E-Group has completed all materials by 12pm Pacific time for review by the CLO and CFO. [A week before BoD Meeting materials distribution]
1. 2025-12-04 - Once approved by the CLO, CFO and CEO, the CFO authorizes the Corporate Paralegal to upload the materials into NBV and attach them to the corresponding NBV Meeting. The CFO then notifies the Board via email that materials are ready for review in NBV 7 days before the meeting. The Staff EBA to the CFO is responsible for sharing settings on all materials linked in the Google doc BOD Agenda. Materials should be shared with the E-Group, the board members, and the outside legal firm. Any exceptions must be confirmed by the CLO and relayed to the Corporate Paralegal before shipping.
1. 2025-12-04 - The Staff EBA to the CFO is responsible for linking all materials in the Google document agendas for each session of the board meeting. Materials should always be linked in the agenda and shared with the appropriate attendees.
1. 2025-12-04 - The Staff EBA to the CFO ensures that the Introduction and Materials section of the agenda is up to date with the latest attendees.
1. 2025-12-11 - Board of Directors Meeting; CFO ensures the meeting runs according to the time allotted.
1. 2025-12-15 - The CLO ensures that PDF versions of the materials including presentations, exhibits, approved Minutes, and Administrative materials are securely stored in NBV and on Google Drive labeled with the date of the meeting.
1. 2025-12-15 - The Staff EBA to the CFO updates this section of the Handbook page with the timeline for the next Board meeting in April 2025.
1. 2025-12-15 - The E-Group debriefs in the first E-Group Meeting after the Board Meeting.
1. Meeting is scheduled for 2026-03-26
1. 2026-02-12 - The Board agenda is finalized. [At least 6 weeks before BoD Meeting]
1. 2026-02-26 - Reminder and check-in at E-Group offsite [4 weeks before]
1. 2026-03-13 - The E-Group has completed all materials by 12pm Pacific time for review by the CLO and CFO. [A week before BoD Meeting materials distribution]
1. 2026-03-19 - Once approved by the CLO, CFO and CEO, the CFO authorizes the Corporate Paralegal to upload the materials into NBV and attach them to the corresponding NBV Meeting. The CFO then notifies the Board via email that materials are ready for review in NBV 7 days before the meeting. The Staff EBA to the CFO is responsible for sharing settings on all materials linked in the Google doc BOD Agenda. Materials should be shared with the E-Group, the board members, and the outside legal firm. Any exceptions must be confirmed by the CLO and relayed to the Corporate Paralegal before shipping.
1. 2026-03-19 - The Staff EBA to the CFO is responsible for linking all materials in the Google document agendas for each session of the board meeting. Materials should always be linked in the agenda and shared with the appropriate attendees.
1. 2026-03-25 - The Staff EBA to the CFO ensures that the Introduction and Materials section of the agenda is up to date with the latest attendees.
1. 2026-03-26 - Board of Directors Meeting; CFO ensures the meeting runs according to the time allotted.
1. 2026-03-30 - The CLO ensures that PDF versions of the materials including presentations, exhibits, approved Minutes, and Administrative materials are securely stored in NBV and on Google Drive labeled with the date of the meeting.
1. 2026-03-30 - The Staff EBA to the CFO updates this section of the Handbook page with the timeline for the next Board meeting in June 2026.
1. 2026-03-31 - The E-Group debriefs in the first E-Group Meeting after the Board Meeting.
