Update Equipment New hire Stipend information

#### Co-Working Space - Monthly

- Coworking space is reimbursable for monthly space and one-off days during business travel.

- Coworking space is reimbursable for monthly space and one-off days during business travel. Pre-Approval is needed prior to submitting claims.

- $700.00 Limit per month.

- The space should be located within a commutable distance (+-50km) of the Team Member's primary residence in their country of employment, with exception to One-off days (day passes) if the Team Member is traveling for business. This is for tax reasons.

- Co-working spaces must be professionally managed facilities whose primary business purpose is providing shared workspace services. Leasing of apartments, private properties, or facilities where co-working is offered as a secondary or ancillary service (such as gyms, country clubs, golf clubs, hotels, cafes, or recreational venues) is prohibited. Only dedicated co-working providers whose core business model centers on workspace rental are acceptable.

#### Equipment

- These amounts were set after a thorough analysis and review of Team Members' expense data during the previous two years and benchmarked with other remote companies. Anything over this amount will be at the expense of the Team Member and no exceptions will be made.

- As you onboard and start your GitLab journey, new hires will receive a 1,500 USD (or equivalent local currency) stipend to help you towards setting up your home office in your first year. This will be issued to you as a Virtual Card, and you will be able to use that card to purchase items. The Virtual Card information will be sent to you by the Accounts Payable team via your Onboarding Issue. Please refer to the  [Navan End Users Guide](/handbook/business-technology/enterprise-applications/guides/navan-expense-guide/) for instructions on using and accessing your Virtual Card.

- As you onboard and start your GitLab journey, new hires will receive a 1,500 USD (or equivalent local currency) stipend to help you towards setting up your home office in your first year. Purchase the items you need using your own funds and submit a claim in Navan for reimbursement. Select the Expense Type: Work From Home – New Hire Stipend.

- Existing Team Members will get a yearly refresh of 500 USD (or equivalent local currency) to purchase upgrades, replacements, or enhancements to your home office setup. This only applies to Team Members who have been employed the entire previous calendar year. This excludes laptops - please connect with the IT team if you require a replacement laptop.

- We want you to set up your office the way you want it. Although we don't want to put any restrictions regarding which office equipment you may purchase, we would like to outline what is covered under the term Office Equipment.

- What's included - Essential items which you will need to ensure you are able to perform your role in GitLab should include chair, desk, monitor, Laptop (provided), headset, external mic, external keyboard and external mouse.

##### New Hires- 1,500 USD (or equivalent local currency) Guidelines

- The virtual card provided will expire after one year of issue.

- Any unused funds will not roll over to the next year.

- The local currency FX rate will be calculated using the OANDA Currency Converter as of the date the virtual card is issued.

- Purchase the items you need using your own funds and submit a claim in Navan for reimbursement. Select the Expense Type: Work From Home – New Hire Stipend.

- Please ensure any equipment purchased is compliant with policy. See below for listing.

##### Existing Team Members- 500 USD (or equivalent local currency) Refresh Guidelines