@@ -113,7 +113,7 @@ any inventions or side projects that should be listed on the PIAA.
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@@ -113,7 +113,7 @@ any inventions or side projects that should be listed on the PIAA.
- Candidate’s role in the outside employment, project, or activity
- Candidate’s role in the outside employment, project, or activity
1. Approval will follow the process set out for current team members. Any potential conflict of interest must be disclosed to and approved by the Chief Legal Officer in line with the Code of Business Conduct & Ethics.
1. Approval will follow the process set out for current team members. Any potential conflict of interest must be disclosed to and approved by the Chief Legal Officer in line with the Code of Business Conduct & Ethics.
1. If the candidate entered No or None CES will continue processing the application.
1. If the candidate entered No or None CES will continue processing the application.
1. If the candidate discloses any inventions or side projects that should be listed on the PIAA, CES will notify the People Connect Team by emailing people-connect@gitlab.com with the link to the candidate's Greenhouse profile and PDF of the form. The subject line will include the candidate's name. From there, People Connect will follow their process per the [internal handbook](https://internal.gitlab.com/handbook/people-group/people-operations/people-connect/onboarding_process/#piaa). Both teams can reach out to legal_employment@gitlab.com for review of the disclosures and specific wording that may need to be added to the PIAA if necessary.
1. If the candidate discloses any inventions or side projects that should be listed on the PIAA, CES will notify the People Connect Team by emailing `people-connect@gitlab.com` with the link to the candidate's Greenhouse profile and PDF of the form. The subject line will include the candidate's name. From there, People Connect will follow their process per the [internal handbook](https://internal.gitlab.com/handbook/people-group/people-operations/people-connect/onboarding_process/#piaa). Both teams can reach out to `legal_employment@gitlab.com` for review of the disclosures and specific wording that may need to be added to the PIAA if necessary.
#### Steps as a current team member
#### Steps as a current team member
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@@ -130,7 +130,7 @@ any inventions or side projects that should be listed on the PIAA.
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@@ -130,7 +130,7 @@ any inventions or side projects that should be listed on the PIAA.
1. The manager will ask any additional questions if necessary. A manager may not approve a request for outside projects or activities for a variety of reasons, including team member performance or a provision in an individual employment contract which provides otherwise.
1. The manager will ask any additional questions if necessary. A manager may not approve a request for outside projects or activities for a variety of reasons, including team member performance or a provision in an individual employment contract which provides otherwise.
1. If the manager and Team Member Relations **approves**, they will then confirm this in the thread and add the applicable Director-level leader to the thread, for their review and approval. If the direct manager is also at a Director-level, they will add the next level leader (VP or C-level as appropriate) to the email thread for review and approval.
1. If the manager and Team Member Relations **approves**, they will then confirm this in the thread and add the applicable Director-level leader to the thread, for their review and approval. If the direct manager is also at a Director-level, they will add the next level leader (VP or C-level as appropriate) to the email thread for review and approval.
1. If a decision by the manager and Team Member Relations is made to **deny**, the manager will relay this to the team member, and then will forward the email thread to the People Connect Team member at `people-connect@gitlab.com' to be saved in the team member's Workday Documents folder.
1. If a decision by the manager and Team Member Relations is made to **deny**, the manager will relay this to the team member, and then will forward the email thread to the People Connect Team member at `people-connect@gitlab.com` to be saved in the team member's Workday Documents folder.
1. If the Director/next-level leader feels additional review and approval is needed, they will then add the next level leader (VP or C-level as appropriate) to the email thread. If this is not deemed necessary, the Director/next-level leader will respond indicating their approval.
1. If the Director/next-level leader feels additional review and approval is needed, they will then add the next level leader (VP or C-level as appropriate) to the email thread. If this is not deemed necessary, the Director/next-level leader will respond indicating their approval.
*Note: A minimum of two leaders must review all outside projects up to the E-group leader. If the E-group leader is the next level manager, the E-group leader approval or denial is sufficient. Direct manager and Director-level are the usual levels. If the direct manager is at a Director-level, an additional level must approve or deny.*
*Note: A minimum of two leaders must review all outside projects up to the E-group leader. If the E-group leader is the next level manager, the E-group leader approval or denial is sufficient. Direct manager and Director-level are the usual levels. If the direct manager is at a Director-level, an additional level must approve or deny.*
1. If the next level leader (VP or C-level) and Team Member Relations team feels additional review and guidance is needed, they will add the Senior Director of Legal, Employment and any other relevant leader to the thread. Any potential conflict of interest must be disclosed to and approved by the Chief Legal Officer in line with the [Code of Business Conduct & Ethics](https://ir.gitlab.com/static-files/7d8c7eb3-cb17-4d68-a607-1b7a1fa1c95d)
1. If the next level leader (VP or C-level) and Team Member Relations team feels additional review and guidance is needed, they will add the Senior Director of Legal, Employment and any other relevant leader to the thread. Any potential conflict of interest must be disclosed to and approved by the Chief Legal Officer in line with the [Code of Business Conduct & Ethics](https://ir.gitlab.com/static-files/7d8c7eb3-cb17-4d68-a607-1b7a1fa1c95d)