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Onboarding - Mutale

Welcome to DoubleGDP! This issue tracks TODOs that are required for all new teammates for you and your manager to help welcome you efficiently to the team. Please look for a separate issue that tracks TODOs for new engineers.

Manager TODOS

  • Create accounts in all of the systems requiring access (see below)
  • If teammate is non-US based, email accounting@doublegdp.com with the teammate's name, start date, and a reminder to pre-generate the first 12 invoices (if applicable)
  • Schedule a team "Welcome" meeting -- use one of the "Daily Sync's" for this
  • Schedule a daily checkin with teammate for the first 2 weeks (see schedule)
  • Schedule a recurring 1:1 starting in week 3

New Teammate TODOS

Administrative

  • Ensure your payroll and employment information has been sent to Accounting
  • Accept the invite to all of our productivity tools
  • Set up your personal workspace. See our guidelines for personal office setup
  • Make your first "hello world" commit to the handbook using this process
  • Send a profile picture to Nolan for our website and send the URL to your LinkedIn profile.
    • Select a picture that follows these guidelines
    • Set that picture as your avatar in all of our collaboration tools (GitLab, Asana, Slack, GSuite, Range)
  • Update your LinkedIn profile and send a connection request to your colleagues (This is a suggestion, not a requirement. Consider using the same picture on our website, for continuity.)
  • Add your birthday (mm-dd) and start date (mm-dd) to our company milestones
    • Confirm that there is a 'Holiday' tab for your country in this same spreadsheet, and create one if not
    • Add the holidays you intend to take to your calendar, using these instructions
  • Confirm that your GitLab notifications are on and that you are able to receive them

Get to know the company

  • Go through our onboarding flow at [https://handbook.doublegdp.com/people_ops/onboarding/]
  • Log into the DoubleGDP app using your DGDP Google account and start familiarizing yourself. For bonus points, keep some notes of things that can be improved so you can file a feature suggestion!
  • Read one article from our knowledge base and share an observation with your onboarding team
  • Read one entry from our blog and share an observation with your onboarding team

Reference: List of systems needing account access

For the manager to complete / teammate to confirm

  • Google Suite, and any group membership within (e.g. "eng" or "csm")
  • GitLab - use "Maintainer" role under the "DoubleGDP" Group by default
  • Slack
  • Google Analytics (should be automatic via SSO)
  • Range
    • Add to teams after invite is accepted
  • Pilot
  • YouTube - use "Manager" permission level
  • OnePassword
    • Add to vaults (after invite is accepted)
  • Zoom (if appliable) - use "Basic" account for engineers, "Licensed" account for teammates who we expect to host meetings frequently
  • Expensify (if applicable)
  • AirTable CRM (if applicable)
  • Asana (if applicable -- being phased out)
    • Add to teams

/cc @minza @april5

Edited by Mutale Chibwe