docs.en.md 7.29 KB
Newer Older
1 2
---
title: 'Accessing your files online'
3
media_order: 'users-files.png,files_page-7.png,files_page-8.png,file_menu_comments_2.png,video_player_2.png,files_page-1.png,files_page-2.png,files_page-3.png,files_page-4.png,hidden_files.png,files_page-5.png,files_page-6.png'
4 5 6 7 8 9 10 11 12 13 14
taxonomy:
    category:
        - docs
visible: true
---

You can access your Nextcloud files with the Nextcloud Web interface and create,
preview, edit, delete, share, and re-share files. Your Nextcloud administrator
has the option to disable these features, so if any of them are missing on your
system ask your server administrator.

15
![The Files view screen](users-files.png)
16 17 18 19 20 21 22 23 24

Tagging files
-------------

You can assign tags to files. To create tags, open a file to the Details view.
Then type your tags. To enter more than one tag press the return key after
creating each tag. All tags are system tags, and are shared by all users on your
Nextcloud server.

25
![Creating file tags.](files_page-7.png)
26 27 28

Then use the Tags filter on the left sidebar to filter files by tags.

29 30
![Viewing file tags.](files_page-8.png)

31 32 33 34 35 36 37

Comments
--------

Use the Details view to add and read comments on any file or folder. Comments
are visible to everyone who has access to the file.

38 39
![Creating and viewing comments.](file_menu_comments_2.png)

40 41 42 43 44 45 46

Video player
------------

You can play videos in Nextcloud with the Video Player app by simply clicking on
the file. Video streaming by the native Nextcloud video player depends on your Web browser
and the video format. If your Nextcloud administrator has enabled video
47
streaming, and it doesn't work in your Web browser, it may be a browser issue. See <https://developer.mozilla.org/en-US/docs/Web/HTML/Supported_media_formats#Browser_compatibility> for supported multimedia formats in Web browsers.
48

49
![Watching a movie.](video_player_2.png)
50 51 52 53 54 55 56 57

File controls
-------------

Nextcloud can display thumbnail previews for image files, MP3 covers,
and text files, if this enabled by your server administrator. Hover your cursor
over a file or folder to expose the controls for the following operations:

58
### Favorites
59 60 61 62
  Click the star to the left of the file icon to mark it as a favorite, and
  quickly find all of your favorites with the Favorites filter on the left
  sidebar.

63
![Marking Favorite files.](files_page-1.png)
64

65
### Share
66 67 68 69
  Share the file or folder with a group or other users, and create public
  shares with hyperlinks. You can also see who you have shared with already,
  and revoke shares by clicking the trash can icon.

70
  ### If username auto-completion
71 72 73 74 75
  is enabled, when you start typing the user or group name Nextcloud will
  automatically complete it for you. If your administrator has enabled email
  notifications, you can send an email notification of the new share from the
  sharing screen.

76
![Sharing files.](files_page-2.png)
77 78 79 80 81 82 83 84 85

You have five share permissions:

* Can share; allows the users you share with to re-share.
* Can edit; allows the users you share with to edit your shared files, and to collaborate using the Documents app.
* Create; allows the users you share with to create new files and add them to the share.
* Change; allows uploading a new version of a shared file and replacing it.
* Delete; allows the users you share with to delete shared files.

86
### Overflow Menu
87 88 89
  The Overflow menu (three dots) displays file details, and allows you to
  rename, download, or delete files.

90 91
![Overflow menu.](files_page-3.png)

92 93 94

   The Details view shows Activities, Sharing, and Versions information.

95
![Details screen.](files_page-4.png)
96 97 98

The **Settings** gear icon at the lower left allows you to show or hide hidden
files in your Nextcloud Web interface. These are also called dotfiles, because
99
they are prefixed with a dot, e.g. **.mailfile**. The dot tells your operating
100 101 102 103
system to hide these files in your file browsers, unless you choose to display
them. Usually these are configuration files, so having the option to hide them
reduces clutter.

104
![Hiding or displaying hidden files.](hidden_files.png)
105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125

Previewing files
----------------

You can display uncompressed text files, OpenDocument files, videos, and image
files in the Nextcloud embedded viewers by clicking on the file name. There may
be other file types you can preview if your Nextcloud administrator has enabled
them. If Nextcloud cannot display a file, it starts a download process and
downloads the file to your computer.

Navigating inside your Nextcloud
--------------------------------

Navigating through folders in Nextcloud is as simple as clicking on a folder to
open it and using the back button on your browser to move to a previous level.
Nextcloud also provides a navigation bar at the top of the Files field for quick
navigation.

Sharing status icons
--------------------

126
Any folder that has been shared is marked with the **Shared** overlay icon.
127 128
Public link shares are marked with a chain link. Un-shared folders are blank.

129
![Share status icons.](files_page-5.png)
130 131 132 133 134 135 136

Creating or uploading files and directories
-------------------------------------------

Upload or create new files or folders directly in a Nextcloud folder by clicking
on the *New* button in the Files app.

137
![The New file/folder/upload menu.](files_page-6.png)
138 139 140

The *New* button provides the following options:

141
### Up arrow
142 143 144
  Upload files from your computer into Nextcloud. You can also upload files by
  dragging and dropping them from your file manager.

145
### Text file
146 147
  Creates a new text file and adds the file to your current folder.

148
### Folder
149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167
  Creates a new folder in the current folder.

Selecting files or folders
--------------------------

You can select one or more files or folders by clicking on their checkboxes. To
select all files in the current directory, click on the checkbox located at the
top of the files listing.

When you select multiple files, you can delete all of them, or download them as
a ZIP file by using the ``Delete`` or ``Download`` buttons that appear at the
top.

Filtering the files view
------------------------

The left sidebar on the Files page contains several filters for quickly sorting
and managing your files.

168
### All files
169 170
  The default view; displays all files that you have access to.

171
### Favorites
172 173
  Files or folders marked with the yellow star.

174
### Shared with you
175 176
  Displays all files shared with you by another user or group.

177
### Shared with others
178 179
  Displays all files that you have shared with other users or groups.

180
### Shared by link
181 182
  Displays all files that are shared by you via public link.

183
### External Storage (optional)
184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201
  Files that you have access to on external storage devices and services such
  as Dropbox, Google, and Amazon S3.

Moving files
------------

You can move files and folders by dragging and dropping them into any directory.


Change in share expiration date
-------------------------------

In older versions of Nextcloud, you could set an expiration date on both local
and public shares. Now you can set an expiration date only on public shares,
and local shares do not expire when public shares expire. The only way to
"expire" a local share is to click the trash can icon to un-share your files.


202 203 204
---

> Source: [Accessing your files using the Nextcloud Web interface](https://docs.nextcloud.com/server/stable/user_manual/files/access_webgui.html) by [Nextcloud GmbH](http://nextcloud.com/) is licenced under [CC BY 3.0](https://creativecommons.org/licenses/by/3.0/).